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91ÖÆÆ¬³§ Your IT Cost Optimization Roadmap for Higher Education

Improve cost-to-value in a sustainable manner.

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Institutional challenges include:

  • Misalignment and poor collaboration among stakeholders: Issues with communication and relationships.
  • Lack of a clear strategic plan and effective processes.
  • Deficiency in knowledge, expertise, and skill sets.
  • Insufficient funding and lack of financial transparency.
  • Ineffective change management practices.

Our Advice

Critical Insight

Cost optimization is not just about reducing costs. In fact, you should aim to achieve three objectives: (1) reduce your unwarranted IT spending, (2) optimize your cost-to-value, and (3) sustain your cost optimization.

Impact and Result

Follow Info-Tech's approach to develop a 12-month cost optimization roadmap.

Info-Tech's methodology helps you maintain sustainable cost optimization across IT by focusing on four levers:

  1. Assets
  2. Vendors
  3. Project Portfolio
  4. Workforce

91ÖÆÆ¬³§ Your IT Cost Optimization Roadmap for Higher Education 91ÖÆÆ¬³§ & Tools

1. IT Cost Optimization Roadmap Deck – A step-by-step methodology to achieve sustainable cost optimization and effectively communicate your strategy to stakeholders.

This blueprint will help you understand your IT cost optimization mandate, identify your journey, assess your IT spend across four levers, develop your IT cost optimization roadmap, and craft a related communication strategy.

2. IT Cost Optimization Workbook – A structured tool to help you document your IT cost optimization goals and outline related initiatives to develop an effective 12-month roadmap.

This tool guides an IT department in planning and prioritization activities to build an effective IT cost optimization strategy. The outputs include visual charts and a 12-month roadmap to showcase the implementation timelines and potential cost savings.

3. IT Cost Optimization Roadmap Samples and Templates – A proactive journey template to help you communicate your IT cost optimization strategy to stakeholders in a clear, concise, and compelling manner.

This presentation template uses sample data from "National University" to demonstrate an IT cost optimization strategy following a proactive journey. Use this template to document your final IT cost optimization strategy outputs, including the adopted journey, IT cost optimization goals, related key initiatives, potential cost savings, timelines, and 12-month roadmap.

Unlock a Free Sample

Improve cost-to-value in a sustainable manner.

About Info-Tech

91ÖÆÆ¬³§ is the world’s fastest-growing information technology research and advisory company, proudly serving over 30,000 IT professionals.

We produce unbiased and highly relevant research to help CIOs and IT leaders make strategic, timely, and well-informed decisions. We partner closely with IT teams to provide everything they need, from actionable tools to analyst guidance, ensuring they deliver measurable results for their organizations.

What Is a Blueprint?

A blueprint is designed to be a roadmap, containing a methodology and the tools and templates you need to solve your IT problems.

Each blueprint can be accompanied by a Guided Implementation that provides you access to our world-class analysts to help you get through the project.

Need Extra Help?
Speak With An Analyst

Get the help you need in this 4-phase advisory process. You'll receive 7 touchpoints with our researchers, all included in your membership.

Guided Implementation 1: Understand Your Mandate and Objectives
  • Call 1: Identify cost optimization scope requirements, objectives, and your specific challenges. Review and assess cost optimization goals and objectives.

Guided Implementation 2: Outline Your Cost Optimization Initiatives
  • Call 1: Review potential cost optimization initiatives for assets and vendors levers.
  • Call 2: Assess cost optimization initiatives’ cost and feasibility – for assets and vendors levers.
  • Call 3: Review potential cost optimization initiatives for project portfolio and workforce levers.
  • Call 4: Assess cost optimization initiatives’ cost and feasibility – for project portfolio and workforce levers.

Guided Implementation 3: Develop Your IT Cost Optimization Roadmap
  • Call 1: Identify final decision criteria for cost optimization prioritization. Review prioritized cost optimization initiatives and roadmap outputs.

Guided Implementation 4: Communicate and Execute
  • Call 1: Review the Cost Optimization Communication Plan and IT Cost Optimization Executive Presentation. Discuss next steps.

Author

Mark Maby

Contributors

David Cho, Chief Procurement Officer

Arthur Brant, Senior Director, Information Security & Infrastructure, Abilene Christian University

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